KSeF is not just a new invoicing channel — it affects finance, IT and legal/compliance at the same time. PwC highlights that the regulations require early preparation across processes and organisation. The obligation is planned in two stages: 1 February 2026 for the largest taxpayers and 1 April 2026 for others.
In practice, KSeF should be treated as an implementation project: mapping current invoice issuance/receiving flows, identifying risks and designing a target operating model. This goes beyond accounting — it impacts sales, procurement and operations because invoices are a critical input for settlements and business continuity.
On the technology side, automation and minimising manual work are key. PwC points to solutions integrating with ERP processes (including SAP) and enabling automated exchange of e-invoices with KSeF.
Organisational readiness is equally important: clear ownership of data quality, monitoring, error handling and cooperation between IT and Finance. Tools alone do not ensure stability if responsibilities and controls are unclear.
For higher invoice volumes, avoiding bottlenecks at go-live becomes critical — manual workarounds scale poorly and create operational risk.
What this means for our clients:
– Run KSeF as a project (process + tech + ownership), with testing and time buffers.
– Map invoice flows and identify operational risk points.
– Define the operating model (monitoring, error response, management reporting).
– Reduce manual effort through automation and stable ERP/IT support.
– Confirm your go-live date (1 Feb vs 1 Apr 2026) and align the plan.
For larger volumes, KSeF cannot be managed reliably with manual workarounds. We can support with a readiness checklist and a practical stabilisation plan after go-live.
Accounting, Tax, IT, Compliance | #KSeF #eInvoicing #ERP